Custom Software for Gyms & Fitness Studios
Studio software that runs on your rules, not the platform's
Some booking platforms raise the price as your member count climbs, and all of them make you fit their model. We build studio software around how your studio runs. Our license is priced per staff login, and how member access is priced is spelled out in your written quote before work starts.
Sound familiar?
- Your booking platform's bill climbs with your member count, and you still can't change how it works.
- Member churn is invisible until it's done. Someone's visits taper off for six weeks, and you only notice when the cancellation email arrives.
- Trainers book sessions over text, and double-bookings or forgotten appointments make your studio look disorganized.
- Waivers live in a filing cabinet, and finding one in an emergency — or proving one exists — means digging through folders.
- Your member experience runs on someone else's app, with someone else's branding, and rules you can't change.
What we build for gyms & fitness studios
Class booking with waitlists
Members book classes from their phones, waitlists fill cancellations automatically, and capacity rules are yours to set. Your class formats, your cancellation policy, your branding.
Churn-risk dashboard
The system watches attendance and flags members whose visits are tapering off, so you can reach out while they're still members.
Trainer scheduling
Trainers set availability, clients book only into open slots, and reminders go out automatically. Two clients can't book the same 6 a.m. session, and nobody has to referee a text thread.
Digital waivers + member portal
New members sign on a tablet or their phone, and the waiver attaches to their profile, ready to pull up when you need it. Members manage their own bookings, payments, and info in a portal with your branding on it.
Frequently asked questions
How much does custom gym software cost?
Our standard rates are a $650/month platform fee plus $49/month for each staff login — the owners, front desk, and trainers who sign in — adjusted to your studio and confirmed in a written quote. A studio with five staff signing in is $895/month. How member-facing booking is priced is spelled out in the same quote, so you know before you sign how the bill moves as you grow. The monthly fees cover hosting, monitoring, backups, security updates, bug fixes, and email support. Text messaging, if you use it, is billed separately. Changes after launch are $150/hour with your written OK, and a larger build can carry a one-time fee, quoted up front. We break down the numbers in our guide to custom software costs for small businesses.
How is this different from the big fitness booking platforms?
Those platforms typically price by member count, location, or feature tier, some take a cut of transactions, and all of them make you fit their model. Custom software works the way your studio runs and carries your branding instead of theirs. It isn't automatically cheaper, so compare our written quote with what you pay now — at your current size and at the size you're aiming for. Here's a closer look at what a custom booking system involves.
Can a small team of trainers manage this without an IT person?
Yes. It's built around your actual routine — adding a class, checking a roster, moving a session — with nothing else in the way. Email support is included, and hands-on training for your team can be added to your quote. When you want changes, you ask us in plain English, and we do the work once you approve it in writing.
What happens to our existing member list and signed waivers?
They come with you. We import your member list from whatever platform or spreadsheet holds it, and scanned waivers attach to member profiles — the migration is scoped and priced in your written quote. New members sign digitally from day one, and the filing cabinet retires.
Your studio. Your rules.
One conversation about how your studio runs — and what the platforms charge for the privilege — gets you a written quote. Free, no strings attached.
Get a Quote