Custom Software for Landscaping & Lawn Care
The whole operation shouldn't live in one person's head
Routes, recurring schedules, who's on which truck — right now it all runs on memory and group texts. Put that load on software built for it, and a rain day becomes a reschedule instead of a crisis.
Sound familiar?
- Routes get planned from memory each week. They work because you know the neighborhoods — not because anyone could take over tomorrow.
- Every recurring schedule — weekly mows, monthly treatments, seasonal cleanups — exists in one person's head. If that person takes a vacation, properties get missed.
- Crews find out about changes by text, usually late, sometimes not at all. Then a truck shows up to a property that canceled Tuesday.
- Estimates ignore drive time and quietly absorb materials creep, so jobs that looked profitable on paper come home thin.
- Invoicing runs weeks behind the work. Grass you cut in May is money you see in July.
What we build for landscaping companies
Route & crew scheduler
Every property, every crew, every day — on one board instead of in your head. Drag a job to a different day and the route reorders itself. Crews open their phones in the morning and see exactly where they're going, in order.
Recurring-service manager with weather shifts
Weekly, biweekly, monthly — set the cadence once and the schedule builds itself all season. When rain wipes out a Thursday, shift the day and everything downstream reflows automatically.
Photo-verified completion, invoice on close
Crews mark a job done with a photo, so when a customer asks "did they even come?", you have the answer. When the job closes, the invoice goes out automatically, the same day the work is done.
Estimate builder with your real costs
Square footage, materials at today's prices, labor, and — the one everyone forgets — drive time. Quotes come out consistent and account for what the job actually costs you, drive time included.
Most of this is connecting steps you already do by hand. Our small business automation guide walks through how those handoffs get automated — and if your operation currently lives in Excel, here's what it looks like to replace a spreadsheet with a web app.
Frequently asked questions
What does custom software cost for a landscaping company?
Standard rates are a $650/month platform fee plus $49/month for each staff login, adjusted to the project and confirmed in a written quote before any building starts. An owner, a scheduler, and three crew leads signing in comes to $895/month; every crew member who gets a login of their own counts, so we size that with you. The monthly fees cover hosting, monitoring, backups, security updates, bug fixes, and email support; text messaging, such as customer text alerts, is billed separately. Changes after launch are $150/hour, approved in writing first, and a larger build can carry a one-time fee, quoted up front. Here's how custom software pricing works in more detail.
Can this be ready before the season picks up?
If we start early enough, yes. A focused tool like a route board typically takes 1–2 weeks, and a full system with scheduling, recurring services, and invoicing typically takes 4–8 weeks. Those are ranges from our past projects in other industries, not promises. The earlier we start before spring, the better.
What happens when rain pushes a whole day of mowing?
That's built in from the start. Shift a rained-out day and the recurring schedule reflows around it — routes rebuild, crews get notified on their phones, and customers can get an automatic heads-up. One tap instead of an evening of texting.
My route sheets and customer list are in spreadsheets. Do we start over?
No — we bring your existing records over, and the migration is scoped and priced in your written quote. Customers, properties, service frequencies, and pricing come across, so the software is useful the first morning your crews roll out.
Get the season out of your head
Send us a picture of how this week's routes got planned. We'll come back with a written quote for putting next season on software — free, no obligation.
Get a Quote